Putting together a wedding can be one of the most exciting yet stressful events of your life, and with so
much to do, it will probably seem overwhelming at first. From hiring a Sarasota wedding photographer
for your destination wedding to finding a vendor that can meet all your wedding day requirements, the
process may take months or even up to a year or more, depending on the size of your event. As you
browse vendors and choose your locale, there are several questions you need to ask in order to ensure
you’re hiring the right business for your needs and so that everything will go as planned on the big day.
Photographers: Do You Carry Liability Insurance?
This is one of the most important questions you can ask your photographer, since he or she will be
present at the wedding for the duration and accidents can happen. Whether someone trips over a
camera tripod or the photographer accidentally backs into another vehicle after leaving the venue, he or
she needs to carry insurance in order to protect themselves and their clients. If the photographer you’re
considering cannot provide you with proof of liability insurance, you need to pass on them because
you’re putting yourself at risk by having them at your wedding. When searching for photographers, look
for the phrase “fully licensed/bonded and insured” on their website and then be sure to ask them how
much insurance they carry and what it covers.
Caterer: How Long Have You Been in Business?
When it comes to choosing a caterer, you might be better off choosing one that has been in business for
some time. Not only will you benefit from their experience, but you will be able to better take
advantage of what others have said about them. A new catering company isn’t likely to have many
public reviews written about them and as a result, it’s like rolling culinary dice. While not all new
catering companies are terrible ones, when it comes to catering a wedding, it’s always a better choice to
go with a company that has experience with serving large groups of people. The greener a catering
company is, the less experienced its employees are, so there is a higher the risk that something will go
wrong. However, if you’re planning on having a small, intimate wedding, then going with a new caterer
may be less of a risk and might even allow you to save money.
Venue: What Charges Are Included?
When you’re browsing venues, it’s important to ask each business representative what is included in the
wedding packages they offer. For example, if you’re getting married in the lavish courtyard of a
beachfront hotel and then having your reception in one of their ballrooms, will you have to pay
separately for each event, or do they have all-inclusive packages available that might help you save
money? It’s also important to discuss taxes, fees, and what’s not included in the wedding packages you
choose, as you will have to include money for a band and for reception décor if the venue you choose
does not supply them.
DJ/Band: Do You Have a Demo Tape or References Available?
The music you play at your wedding reception can make or break the mood, so you’ll want to choose
your options carefully. Some people simply opt to take advantage of today’s technology and create a
playlist that they can play over a pair of speakers, but others prefer the sound of a live band. If you
choose a live band, ask if they have a demo reel you can hear and if they’ve ever played a wedding
before. Not all bands have wedding experience, so you may want to choose one that knows the ropes
and is used to the kind of atmosphere you’d find at a wedding reception. The more questions you ask as
you plan your wedding, the better prepared and more relaxed you’ll be on your big day.
Summary: From hiring a Sarasota wedding photographer for your destination wedding to finding a
vendor that can meet all your wedding day requirements, planning a wedding may take months or even
up to a year or more, depending on the size of your event. As you browse vendors and choose your
locale, there are several questions you need to ask your vendors in order to ensure you’re hiring the
right business for your needs and so that everything will go as planned on the big day.